Documents

Your building manager can share documents with co-owners through the Documents section. This allows you to access important building documents such as meeting minutes, building rules, insurance information, and other relevant files.

Mobile Access

• Documents can be accessed from any device
• Learn more about how to install AppNFlat on your mobile

What You Can Do

Your building manager shares folders with you; what you can reach depends on which folders have been shared.

As a co-owner, you can:

• View the files and folders shared with you
• Preview files in your browser
• Download files to your device
• Navigate through folder structures

You cannot upload, create, rename, move or delete anything, and you cannot change sharing settings.

Note

If you need to share a document with your building’s management, you can attach it to a request or email it to your building manager directly.

Accessing Files

To view documents shared with you:

1. Click on Documents in the left navigation menu
2. Browse the folders and files that have been shared with co-owners.

Tip

If the Documents section is empty, it means your building manager has not yet shared any documents with co-owners — you will see a “No documents shared yet” message. When a shared folder contains no files, a message will indicate that the folder is empty.

Browsing Folders

Documents are organized in folders to help you find what you need. Click on a folder to open it and view its contents. Use the breadcrumb navigation at the top to move back to parent folders. Folders may contain subfolders for further organization.

Viewing Files

To view a document:

1. Click on the file name
2. The file will open in a preview window

The system can preview many types of files directly in your browser:

• Images
• PDFs
• Videos and Audio
• Word documents (.docx) and presentations (.pptx)
• Spreadsheets (Excel, OpenDocument, CSV)
• Text Files
• Email Files

Note

Some documents open as a download rather than a preview — Pages, Numbers and Keynote files, calendar files, and very large documents. Use the download button at the top right of the preview window to open them with an application on your device.

Tip

For the best viewing experience on mobile devices, you can rotate your screen to landscape mode when viewing documents.

Downloading Files

To save a copy of a file to your device:

1. Open the file preview
2. Look for the download button (at the top right of the preview)
3. Click download
4. The file will be saved to your device’s download folder

Tip

Downloaded files can be viewed offline and shared with the other owners of your unit if needed.