Editing a supplier

As a building administrator, you can edit a supplier’s information.

1. Go to the Supplier tab in the left menu.
2. Click on the vendor you want to edit in the list.
3. Click Edit.
4. Make the necessary changes.
5. Once you have made all the necessary changes, click Save.

Settings

Name	Supplier Name
Address	Street City Province Postal Code Country
Accounting ID	Supplier Accounting Category Name
Expense Account	Accounting category name in which the supplier’s transactions will be registered by default. You can adjust this category for each transaction if necessary.

Save Time with Defaults

Setting a default expense account and payment method for each supplier will automatically pre-fill these values when creating new transactions, saving you time on data entry.

Payment Method	The vendor’s default payment method. You can adjust this payment method for each transaction if necessary.
Emails	Supplier Emails
Phones	Supplier Phones Phone Type Phone Number
Bank Account	Supplier Banking Details including: Banking Institution Number Transit Number Account Number Name Associated with Account When you have activated Otonom Solution as a payment method in the Administration section, these bank details will be used to generate transactions sent to Otonom Solution.
Notes	Possible comments

Otonom Solution Integration

Bank account information is only required if you use Otonom Solution for electronic payments. The system will automatically use these details when generating payment files.

Recurring invoices

When a supplier bills you the same amount each month (e.g. internet service provider) or when you pay a monthly subscription, you can specify a recurring billing / payment.

The invoices / payments will then be created automatically each month and this will save you from manually entering all the invoices / payments one by one.

To add an invoice or a recurring payment, click on the + Recurring invoice button

Settings

Description	Description of the invoice / recurring payment
Amount	Amount of the invoice / recurring payment
Expense account	Name of the accounting category in which the invoice / recurring payment will be recorded
Payment method	Payment method when it is a payment
Bank account	Bank account used when making a payment
Billing day	Billing day when making a recurring invoice
Payment day	Payment day when making a recurring payment
Closing date	End date of the recurrence. If you leave the field blank, the transaction will repeat endlessly.

Automate Recurring Charges

Recurring invoices and payments are created automatically every month, eliminating manual data entry for regular expenses like internet, subscriptions, or monthly services.

Endless Recurrence

If you don’t set a closing date, the recurring transaction will continue indefinitely. Remember to set a closing date when you know the end date of a subscription or contract.