Users

To access the user page, click on the Administration icon in the left navigation menu and then on the Users menu.

Add Users

1. Click + User to add a user.
2. Enter the name and email of this user.
3. Choose the user type:

   Type	Description
   Administrator approving payments - View only	This user has access to consultation features and can approve payments, but cannot make accounting entries or modify financial data.
   Administrator approving payments - View and write	This user has access to all AppNFlat features, including the ability to make accounting entries, modify financial data, and approve payments.
   Building Manager	The building manager has access to all AppNFlat features, including the ability to make accounting entries and modify financial data, except for payment approvals.
   Co-owner	Each co-owner has access to: information relating to his/her unit(s): account statement, telephone numbers, emails, insurance information, etc. Communications from the administration destinated to him/her; Announcements posted by other co-owners; Requests that this co-owner has opened.
   Tenant	Tenants have access to the building’s communications intended for them.
   Accountant - View & writing	This access allows the accountant to consult all the data and to edit.
   Accountant - View only	This access allows the accountant to consult all the data without being able to modify it.
   Request manager	The query manager has access to: building information without being able to modify it; all the functionalities of the Requests section.

Bulk User Invitation

To add several users at once, click on Invite bulk users. You can then check the users you want to invite from the list of proposed candidates (owners and tenants). When invited, owners will automatically have the type Co-owner and tenants will have the type Tenant.

Invitation process

When a user has been invited, they will receive an email to join your community. If they do not yet have an account with AppNFlat, they will need to create an account by validating their email and defining a password.

Tracking Invitation Progress

You can monitor the status of your invitations in two sections:

• The Invited users section lists the people you have invited who haven’t joined yet.
• The Users section lists the people who have accepted your invitation and joined your community.

Editing a user profile

You can edit a user’s profile by clicking on the pencil to the left of their name

Restricting Posting Access

You can prohibit a co-owner from posting announcements by checking the Banned from posting option. This is useful for managing community communications while maintaining user access to other features.

Co-owners’ access to financials

Click on Modify to select how you want Co-owners to access to financials.

• No Access (default): Each co-owner only has access to:
  • Information relating to their own unit(s): account status, telephone numbers, emails, insurance information, etc.
  • Communications from the administration addressed to them
  • Announcements posted by other co-owners
  • Requests that they have opened
  • Documents you shared with co-owners
  • Building services (parcel delivery and room reservation)
• Units owned only: Your co-owners will have access to the financial elements of their unit(s), i.e. the account statement of their unit(s).
• Complete access: All co-owners will have access to the complete financial information of your co-ownership: supplier accounts, bank accounts, accounting, etc. This option provides total transparency to your co-owners.

Changes by co-owners (insurance, contact information, water heater)

Click on Edit to define what level of autonomy you want to give co-owners when modifying information about them.

• Prohibited: Co-owners cannot modify their information. Only building managers can make changes.
• Subject to approval: Co-owners can request changes, which must be approved by the building manager before being applied.
• Allowed without approval: Co-owners can modify their information directly without prior approval.