Checks Registration

In the Payments / Check section, you can save the checks you receive before depositing them at the bank.

Note

Each co-owner will be notified that you have received their payment if you have activated the corresponding option in the Communication / Automatic Communications section.

When you will make a bank deposit (Deposits section), you will be able to select the checks that you have already registered.

Tip

When you register checks you can do it in sequence. This will save you from having to enter them one by one. Check the corresponding option and specify the number of checks. The application will create the relevant checks.

To register a check, click on the Register a check button.

To delete a check that was previously registered, click on the trash icon.

Scanning Checks

Tip

AppNFlat allows you to scan your checks to automatically extract important information. This feature saves you time by eliminating manual data entry.

How to scan checks

1. In the Payments / Checks section, click on the Scan checks button.
2. Upload one or more photos of your checks. You can use:
   • Photos taken with your phone or camera
   • PDF files containing check images
   • Multiple checks can appear in a single image

Note

When scanning a check, the application will automatically analyze each image and extract the following information:

• The check issuer’s name
• The unit number
• The check number
• The amount
• The date

3. For each detected check, you will be able to:
   • Review and modify the information if necessary
   • See a confidence indicator (high or low) for each detected field
   • Add additional notes
   • Delete a detected check if it’s not relevant
4. Once you have reviewed all the information, click Save to register all the checks.

Note

Scanned check images are added as attachments to the corresponding transaction in the application.

Tips for better results

Tip

• Take clear and well-lit photos of your checks
• Make sure all information on the check is readable
• If a field shows low confidence, carefully verify the extracted information
• You can upload multiple images at once to scan several checks quickly

Manual Check Registration

Settings

Unit	Unit for which the check is issued
Number	Check number
Amount	Amount of the check
Date	Date of issue of the check
Notes	Possible notes
Add a check sequence	When you enable the Add a check sequence option, you must specify the number of checks in the sequence as well as the period between each check (1, 2, 3, or 4 months). Note: AppNFlat will create the requested checks with dates spaced according to the selected period. Check numbers will be automatically incremented, and each check will have the same default amount.
Number of checks	The number of checks to create in the sequence (available only if Add a check sequence is enabled).
Period	The interval in months between each check: every month, every 2 months, every 3 months, or every 4 months (available only if Add a check sequence is enabled).

Individual Editing of Checks in a Sequence

When you create a check sequence, a grid is displayed allowing you to modify each check individually before saving. For each check in the sequence, you can adjust:

• Date: The check date (automatically calculated based on the selected period, but editable)
• Number: The check number (automatically incremented, but editable)
• Amount: The check amount (uses the default amount, but editable)
• Notes: The notes associated with the check (use the default notes, but editable)

This feature allows you to easily adapt each check in the sequence according to your needs without having to enter them one by one.

Table

From	Unit of the co-owner who issued the check
Date	Date of the transaction
Amount	Amount of the check
Nnumber	Check number
Description	Description
	Click on the trash icon to delete the check

Additional Information

Returned Check