Pre-authorized Payments

Pre-authorized payments from co-owners

Co-owners authorize you to each month withdraw from their account the amounts of their condo fees.

You must first activate the Otonom option in the Administration section by entering your Otonom Solution number.
For each unit, you must:
- Enter their banking information,
- Activate the automatic withdrawal option,
- Set the withdrawal day.
Then each Otonom payment will be created automatically. But it will not be sent. You will first have to verify it and click on the Send to Otonom button available on the page Payments / Otonom.

When pre-authorized payments have been set up on your bank account, they do not go through AppNFlat.
The corresponding transactions must be recorded in the application. You can do so in the Units section by clicking on + Transaction and choosing the Pre-authorized payment option.

You pay suppliers by pre-authorized payments each month.

In the Suppliers / Info / Recurring Invoices section, it is possible to record a monthly payment to a supplier.

When the payment method is preauthorized payments, the payment is not made by the application but is for example authorized via the supplier’s website as proposed by Hydro Québec or it is set up on the bank’s website.
This payment therefore does not go through AppNFlat and therefore does not need to be authorized or sent in any way.
In the Supplier / Info / Recurring Payment section, you can simply ensure that each month, transactions for these payments are created in order to avoid manual entries.

If the method of a recurring payment is Otonom, it will be generated automatically each month, without the need for approval.
It will then be necessary to send it manually to Otonom (see above Pre-authorized payments by Otonom Solution).