Financial Statements

In the Accounting / Financial Statements section, you can view the financial statements.

The financial statements are established from the transactions and the charts of accounts that you have entered.

Note

You cannot modify the financial statements directly. To correct them, you must make accounting entries in the Accounting Transactions submenu. The charts of accounts is defined in the Account submenu.

The unit accounts are assigned to the Accounts Receivable section for units in default of payment and the Overpayment section for units that have overpaid.

The supplier accounts awaiting payment are assigned to the Accounts Payable section

Filter by Period

Analyze Custom Time Periods

You can filter financial statements for a specific period by selecting start and end dates. This allows you to analyze your finances for a month, quarter, or any custom time frame. Balances and totals are automatically recalculated based on the selected period.

Export Financial Statements

You can export your financial statements in different formats:

• Click the Export button to open the export window
• Select the desired period (start date and end date)
• Choose the sections to include in your export
• Select the file format:
  • Excel (xlsx): ideal for performing additional analysis and calculations
  • CSV: compatible format with most spreadsheet software
  • PDF: for printing or sharing finalized reports

Fund-Based Accounting

If your building uses fund-based accounting, you benefit from separate management of different fund types.

Available Fund Types

• General Fund (Operations)
• Contingency Fund
• Self-Insurance Fund
• Maintenance Fund

Configuration

Prerequisites

You must first activate the Fund Accounting option in the Administration / Accounting section before you can assign accounts to specific funds.

Once configured, in the Accounting section:

1. Go to the Account submenu
2. For each accounting category, you can assign a specific fund
3. Once categories are assigned to funds, all transactions using these categories will be automatically associated with the corresponding fund

Viewing Financial Statements by Fund

In the financial statements screen, you can filter the display by fund type

Select one or more fund types to view the corresponding financial statements

Each fund presents its own sections: balance sheet, income statement, and accounts receivable/payable

Financial statement exports also allow you to choose which funds to include in your report